What are the Benefits to Confidential Digitization?
There are many benefits to digitizing a collection of confidential or restricted documents. Even a private or company-only collection can be improved by easier access and thorough searchability, but digitization offers more than just convenience.
Disasters can hit at any time, and the information in rare or sensitive documents is at the most risk of complete loss. Digitization ensures that in the event the physical collection is destroyed, the information held in its documents will continue to exist and can be used as freely as you desire. With such important information, it is essential to safeguard against the worst-case scenarios.
Proof of Ownership
The information isn’t the only thing lost in the event of disaster or theft. The monetary value of rare or unique collections can be substantial. When lost, insurance companies pay to mitigate the loss. Full digitization gives you the ability to provide proof of every document in your possession to make sure the full value of the collection is represented.
Private Digital Library
Private collections also need to be organized, accessed, and searched. Merely having a backup in case of emergency is important, but a confidential digital library or private website can utilize your digital collection to the fullest with full searchability for internal research.
With a private digital collection, you can allow your organization or select individuals to access the information while knowing it will remain safe from the public. For non-profit organizations, companies, or private collectors, the usefulness of a confidential digital library is seen in easy access and improved productivity.