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Anderson Technologies

How It All Began: The Start of Anderson Archival

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Before Anderson Archival, there was Anderson Technologies. It might seem strange that an IT company would branch into digital archiving, but the story behind this expansion showcases what clients of both firms know about us: integrity, dedication, and client focus are core values at the heart of all we do. Our hallmarks include expertise and quality service because your satisfaction is how we define our success.

Anderson Archival came to fruition because we learned the hard way that sometimes to do a job right, you really must do it yourself.

The First Project

As Anderson Technologies, we provide far more than managed IT services support. When a client approached us years ago to digitize a large collection of documents for research purposes, we utilized our technical management capabilities to facilitate the project.

Identifying appropriate partners in the required disciplines to properly execute the project was harder than we anticipated. We eventually teamed with a local vendor to scan and restore the images and handle the optical character recognition (OCR) to convert pictures to text before we performed the document data tagging, software engineering, and quality assurance.

As the vendor delivered data to us, we identified numerous quality issues. They produced work that was not up to the high standards we needed for the collection. Missing pages, poor scan quality, and inaccurate conversion to digital text caused us to double check everything and send a great deal back to be redone. As the project continued, we realized we could have done things correctly the first time by bringing the tasks in-house.

The Problem

The experience taught us a great deal about digitization services, and we learned it takes more than technology to create a quality digital library. Anyone can get the best scanners or software on the market, but without dedicated employees, efficient systematization, the proper work environment, and an unflagging commitment to quality, the end result suffers.

For example, we later discovered the vendor only required a high school education for its staff. The goal of these workers, who were crammed together elbow-to-elbow in a conference room, wasn’t to produce the best product they could, but to push pages out the door as quickly as possible.

We also learned they didn’t have the necessary tools to facilitate the detailed quality control needed for the images. Though their scanners and software were excellent, their monitors were too small to display the entire page without being zoomed out so far that the image became useless for a quality check.

By the time the project was complete, we learned many lessons on how not to digitize historical documents for quality search results. When another client approached us with a project to digitize historical documents, we knew using traditional scanning vendors would produce inaccurate results. This time, we were going to do it ourselves and do it right.

More Than Just Scans

There is far more to digitizing a precious collection than simply scanning the pages. Our clients want extremely accurate search results, which means the images must be converted to text via OCR and labels (or tags) need to be inserted to guide the search engine to produce relevant feedback. This requires not only the correct software, but a great deal of time and attention to detail by those transforming the data. It is important to select a firm who will treat your collection with the same focus and enthusiasm you do.  Working with a third party who doesn’t cherish the opportunity to preserve your documents causes the end result to suffer dramatically.

Keep an eye on our blog to see how we applied these lessons and expanded into the business of historical document digitization. If you want to turn your collection into a quality digital library with the most accurate search results, contact Anderson Archival today at info@andersonarchival.com or by phone at 314.529.1900.

Karpeles Manuscript Library2019, Anderson Archival

Firefighters Save Historic Documents Amid Museum Fire

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A St. Louis museum was compromised by a fire this week, but thankfully most of the collection had been digitized!

Late Tuesday night, March 26, 2019, a four-alarm fire broke out in the Karpeles Manuscript Library Museum in South St. Louis. As a St. Louis-based company dedicated to digitally archiving historic documents, this almost-tragedy hit close to home, and we waited for news of how much of this unique collection was left.

The 107-year-old Greek Revival building, originally the Third Church of Christ, Scientist, housed a portion of David Karpeles’ manuscript collection, the largest private manuscript collection in the world, as well as an exhibit by the St. Louis Media Foundation. Some of the items on display included France’s approval of the Louisiana Purchase, Columbus’ handwritten letter describing the coasts of America, documents about revolutionary Che Guevara, and a number of historic St. Louis-related documents. The loss of any one of these items would be a devastating blow to both world and local history.

Yet, thanks to the hard work of nearly eighty firefighters, none of the documents were lost to the fire. The exhibits were set up on the first floor, and the fire began in the back of the second and higher floors. This not only allowed firefighters to try to contain the blaze away from the collection, but gave them time to remove as much as they could from the path of destruction.

While some items did receive water damage from putting out the fire, it’s amazing that nothing was lost in the two-hour blaze. If the worst had occurred, though, not all would have been lost. Part of the collection had already been digitized, so even if the original document was destroyed in the fire, its contents and the meaning behind it would have been preserved through digital archiving. These backups were appropriately stored offsite, so were completely safe from the hazard.

Here at Anderson Archival, we’re happy that both the physical and digital copies of these documents are still here, but this serves to remind us of the importance of digitizing historical collections for both their short- and long-term preservation. We hope that Karpeles decides to reopen the library in St. Louis, and continue to share this amazing manuscript collection in our hometown.

http://dasch.rc.fas.harvard.edu/gallery/b41215.jpg

Quotables: Digitizing the Stars: Harvard University’s Glass Plate Collection

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Check out Anderson Archival’s recent contribution to bloggERS! The Blog of SAA’s Electronic Records Section. Digital Archivist Shana Scott presents a case study from Harvard University’s preservation of night sky photographs.

Scott tells the story of astronomer Dr. Henry Draper, his wife Anna, and the women of Harvard’s Observatory who were dedicated to the preservation of this incomparable collection.

Read the full article on bloggERS! now.

Do you have a historical document collection that you’d like to make more accessible, relevant, and impactful? Anderson Archival uses proprietary methods to digitize collections so they are easily searchable, ultimately accessible, and even more meaningful to as wide an audience as possible. Let us help you today! Give us a call at 314.259.1900 or email us at info@andersonarchival.com.

What are Quotables? This is a category in our posts to highlight any professional publications that benefit from our expert archivist experience and quote us in articles for their readers. 

Casanova Confidential: Harding’s Letters and the Ethics of Preservation

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How do we balance our responsibility to accurately record history and our dedication to preserving it ethically?

Experienced archivists know how to separate their personal feelings from the materials they set out to preserve. They aren’t always tasked with endorsing the material, but simply preserving it. Dedicated archivists feel obligated to document the past, regardless of their opinions about the material.

The Society for American Archivists (SAA) first established an official code of ethics in 1980. It emphasizes both the need to make collections accessible to its audience and limits that audience in ways that protect “the donors, individuals, groups, and institutions whose public and private lives and activities are recorded in their holdings.”

In order to examine the role of ethics in digital preservation, consider an interesting case study from SAA’s research.

Controversial Correspondence

President Warren G. Harding first served in the US senate from 1915-1921, and then in the Oval Office from 1921-1923. Before his time in politics, he owned and operated a local daily newspaper, The Marion Star, with his wife Florence. He eventually became an active and well-known Republican due to his influence in local media, and his air of refinement and confidence led to his rise to national leadership.

The illusion of success didn’t last long into his presidency, however. Harding built his political platform on restructuring the government after the havoc of WWI, and this national inertia left a door open for corporations to corrupt the government from the inside out. Under-the-table deals like the Teapot Dome Scandal happened behind Harding’s back. His term as president was cut short when he passed away in 1923 before he could witness the extent of his cabinet’s infractions.

Our twenty-ninth president was also quite the Lothario, as White House rumors suggest. Only some of the transgressions during Harding’s short presidential term have been proven, but an affair before his time as president serves as the cherry on top of a less-than-stellar reputation. Before his days in the US senate, Harding befriended an acquaintance of Florence’s named Mrs. Carrie Fulton Phillips, and they began an affair that would last the better part of fifteen years. A closer analysis of Harding’s letters to Phillips reveals the explicit nature of their relationship, as well as hints that Phillips may have been a German spy, though those rumors are yet unfounded.

Clandestine Preservation

Nearly forty years later, an archivist named Ken Duckett became the curator of manuscripts for the Ohio Historical Society (OHS) from 1959 to 1965. The Harding family was fiercely opposed to any facts coming to light that might affect the former president’s reputation, which complicated negotiations with the Harding Memorial Association’s (HMA) materials. The HMA was carefully filtering the materials and removing anything that painted Harding in a negative light.

After Phillips’ death in 1960, Duckett managed to procure a collection of 240 letters and other correspondence between Harding and Phillips. When the box full of letters came into his possession, Duckett protected them in a safe deposit box until the Harding family agreed to hand over their historical materials. But still he worried about their safety and the validity of the historical record. For this reason, he made the controversial decision to secretly create microfilm copies of the letters and hide the originals in an OHS vault. Had the HMA known about these letters and their subsequent copies they would have immediately been destroyed, even though the love-letter-less collection they eventually presented to the OHS left significant gaps in Harding’s political legacy.

“On July 22, 1964, he wrote to Oliver Jensen of American Heritage ‘I have heard the words “burn, destroy and suppress” so many times since I acquired the papers, that I am determined that extraordinary precautions must be taken to insure their preservation and use by historians.’ Included with the letter was a copy of the microfilm sent for safekeeping. By taking this action Duckett was fully aware that he was placing his job at risk.”

After the release of a revealing Harding biography, a law suit from Harding’s family, and the resulting media circus surrounding the letter scandal, Duckett was forced to surrender all four known copies of the microfilmed letters—but secretly kept one copy for himself. This guaranteed that Harding’s marks on American history could never be erased, even if those marks were less than dignified.

The Harding family then donated the letters to the Library of Congress in 1972 after being assured they would be kept private until fifty years from the date the case was officially closed. The Library of Congress opened the letters to the public in 2014, mere days after Duckett’s death at age 90.

What Moderates The Test of Time?

Duckett’s choices raise some important questions about the ethics of documenting history. How does one determine what should be preserved? In a perfect world, all material with cultural significance would be around forever for future generations to learn from and enjoy. The act of preserving any material implies that it has inherent value—otherwise, why bother preserving it at all? But should sensitivity or, in this case, public image, override value?

At Anderson Archival, we respect the preferences of our clientele, and within those preferences we maintain utmost accuracy, confidentiality, and precision in preservation. Importantly, the SAA doesn’t draw clear lines to define accessibility and restriction for every collection because every collection is different. The job of each archivist is to preserve with these ideas in mind, and the preservation of the Harding letters serves as an exercise in ‘what would you do.’

Whether Duckett is a hero or an outlaw is up to each reader to determine. Striking a balance between accessibility and restriction is what Anderson Archival strives to do with every collection we work on. In fact, the majority of our projects thus far have been private, and kept confidential. At what lengths should archivists go to preserve history? We leave that decision up to you.

Do you have a collection that needs to be digitized, even if it’s only for your eyes? Need help determining the scope of its audience? Contact Anderson Archival today for a free consultation, or call us now at 314.259.1900.

Search Results: 0 – The Unseen Cost of Inaccurate Data and Sub-Par Solutions

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Anderson Archival is pleased to have presented at Digital Preservation 2018 (#digipres18) in Las Vegas in October! The conference, with a theme on the future of digital preservation was hosted by the National Digital Stewardship Alliance (NDSA) and the Digital Library Foundation (DLF).

At the conference we highlighted what archivists should consider when creating or updating a digital collection, when not to choose economy over quality, and the various ways in which a digital collection can fail to be a useful research tool as a result of substandard work.

We embraced attendance at Digital Preservation 2018 as an opportunity to take part in the national discussion of preservation quality and access, and we would like to share with you what we presented at the conference.

Minute Madness

Anderson Archival shared a short one-minute presentation on the hidden cost of incorrect data.

Our Minute Madness presentation, “Search Results: 0 – The Unseen Cost of Inaccurate Data and Sub-Par Solutions” illustrated our experience in providing preservation solutions for a client who had previously invested in what they ultimately realized were poor solutions that offered only inaccurate, incomplete data.

For a collection that is used for scholarly research within their organization, this was a problem.

This group considered their collection preserved, but after a careful audit of their digital materials, we discovered that not only were chunks of original information missing entirely, the scans that were complete provided such messy OCR that search results woefully underrepresented the actual contents of the collection.

Search Results

What was the true cost of using this cheaper digitization solution for ten years? It’s impossible to calculate! Imagine the hours lost to inefficient search, and the research and publications that are now known to have drawn from fragmented data.

For instance, see what happens if OCR software reads this famous quote from Winston Churchill:

 

If the OCR mistakes the g and h and it goes unchecked, we end up with this in the collection:

If you searched for the famous portion of this Churchill quote “go to hell,” this document would never show up in your search results. Now imagine this hundreds of times over throughout your collection – many collections being tens of thousands of pages, or larger.

Inaccurate OCR data provides limited search results, and the lack of good search technology will give you an infinite number of useless results. These are both complicated by poor metadata tagging.

So what happens when a digital collection is preserved with inaccurate data and sub-par solutions? The voices of history don’t resonate when users access a poor software solution with inaccurate search results, and your collection won’t be used to its greatest potential.

The methodology you employ can mitigate these problems.

For the most accurate data, establishing a multi-step system for scanning, image cleanup, OCR and quality assurance is critical. 

You also need detailed tagging to support your data architecture and the right search technology tuned to your data set.

The Executive Director for the project mentioned above was horrified to learn that nearly a decade of their research was not complete.

How do you feel about your collection? Is quality important to you?

With a digitization provider like Anderson Archival, every step of the archival process is performed and checked by members of our expert team.

It’s time to gain confidence in your data and your search results! Check out our poster from Digital Preservation 2018 and call us today at 314.259.1900.

Protecting History with DLME

Protecting and Preserving History in Uncertain Times

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What is the duty of a library or museum? Take a moment to come up with some answers. Did you say…

  • To preserve knowledge?
  • To protect the history and cultures of past peoples?
  • To share that knowledge and history with the public?
  • To help people learn about the world around them?

You probably didn’t answer to make looting of antiquities unprofitable or to catch criminals selling black market artifacts. But that’s just what the founding organizations of the Digital Library of the Middle East (DLME) envisioned in the wake of physical, cultural, and political conflicts in the Middle East and North Africa (MENA).

Soon, their vision will be a reality.

What is the DLME?

Founded in 2016 by the Council on Library and Information Resources (CLIR), the Digital Library Federation (DLF), and the Antiquities Coalition, the DLME intends to bring together existing Middle Eastern digital libraries from institutions and private collections around the world into a single searchable platform. The DLME will include all types of cultural heritage materials, extensively photographed, catalogued, and searchable in multiple languages.

Through this free-to-use online platform, the DLME intends to serve the “partners and peoples across the Middle East and North Africa—to help reveal, share, honor, and protect collections of cultural materials and the living and historical cultures they represent.” This platform offers scholars and researchers ease of use and includes images, metadata, location, and provenance when available for all items listed.

However, they want to be far more than a resource for students and scholars. Wars, both civil and foreign, have decimated the MENA region. Black market antiquities trading is a consistent source of income for terrorist organizations and warring states. The DLME will provide a large-scale database of known artifacts—documented and digitized—that customs officials, law enforcement agencies, and art dealers can use to determine if an item was stolen or looted from a conflict area. This not only helps to return objects to their rightful places, but also stops terrorist groups from funding their activities.

The Antiquities Coalition created this infographic to show just how digital databases help mitigate looting and the illegal antiquities trade. The DLME intends to bring countless databases together, making searching for the history or authenticity of an item far easier.

Antiques Coalition Combat Looting Infographic

Why Do We Need to Digitally Safeguard History?

In the past 20 years alone, countless artifacts, manuscripts, and historical sites located in conflict zones have been lost. In 2003, while U.S. troops entered Iraq to remove Saddam Hussein from power, Baghdad’s Iraq National Museum was looted of nearly 15,000 items, including “ritual vessels, heads from sculptures, amulets, Assyrian ivories, and more than 5,000 cylinder seals.” The looting lasted 36 hours before U.S. troops finally secured the site.

The loss could have been much worse. Many of the most valuable items were moved to a secret storage area known only to five people to safeguard them from looters, and a trove of gold, jewelry, and precious stones had been moved decades before to the Central Bank’s vaults for safekeeping.

Recovering these items was further complicated by the lack of computerized documentation or photographic evidence. The Iraq National Museum had only begun the process of cataloguing its massive inventory into a single digital database when the looting occurred, and since it was a repository for artifacts from recent excavations, many items lacked even hand-written documentation. Thanks to an amnesty program, many of the items were returned voluntarily, and others were found in raids or reported by customs officials and art dealers. But despite all the progress, more than 8,000 items from the Middle East’s earliest historical sites are still missing.

More recently, the war against the Islamic State (IS), or ISIS/ISIL, resulted in the mass destruction of two major UNESCO World Heritage sites, the cites of Nimrud and Hatra. After capturing the cities, IS forces proceeded to bulldoze and otherwise destroy as much of the cities as they could. This was done not merely to remove what they considered heretical idols, but to cover up their extensive looting of antiquities to be sold on the black market.

During a 2015 raid on IS commander Abu Sayyaf in Syria, numerous Iraqi relics were found ready to be sold. Further evidence showed that IS had profited millions of dollars not only from the antiquities trade, but from taxing those pillaging excavation sites. Just how much was lost to looters and the wanton destruction that followed is still being discovered.

If a database like the DLME existed during these times, officials and law enforcement agencies would have had access to accurate documentation of catalogued artifacts to catch looters trying to smuggle out the stolen pieces. Also, museums and governments would be able to confirm ownership on a contested artifact that managed to enter the legitimate art trade. Most importantly, future generations would have a full record of what was lost, even if it couldn’t be recovered.

The DLME’s Value to Research

While the DLME does want to combat the illegal trade of antiquities from the Middle East, its core principal is one of access, research, and outreach to the community about the culture and history of the MENA region. It has already partnered with the Qatar National Library and the Stanford Libraries, as well as other museums and libraries around the world, for inclusion in the DLME’s searchable platform.

The DLME’s prototype is already in use by scholars, allowing for discoveries that would have remained unknown if not for the federation of so many various source institutions. Through the DLME prototype, Jacco Dieleman, an Egyptologist based in Washington, D.C., located two papyri in the University of Pennsylvania’s Rare Book & Manuscript Library, one of which had never been published. Thanks to the DLME, this piece of history could now be included in Egyptology research.

As more databases are added to the DLME, the qualitative value of its results will substantially improve the cultural conversations and research about the MENA region.

When Can You Use It?

You may have noticed above that the DLME is currently a prototype, but that doesn’t mean you can’t use it. The DLME is able to reference more than 130,000 records from various institutions around the world. These can be searched in a variety of ways, such as by language, location, country of origin, era, type of item, creator, and more. And it won’t be a prototype forever.

In April, the Andrew W. Mellon Foundation awarded the CLIR $1.12 million to complete the DLME. When finished, the DLME will be accessible online and through any mobile device. The final version is expected to launch in 2020, though the CLIR and DLF intend it to grow and adapt with changing technologies.

 

In “The Critical Role of Digital Libraries,” Peter Herdrich of the DLME and Antiquities Coalition stated, “Creating inventories, documenting collections, and making digital records accessible are considered best practice for heritage collections and are widely used around the world.” He goes on to say that making the DLME publicly available “help[s] to safeguard a fundamentally important expression of our humanity.”

Ultimately, that is the goal of most digital collections: to share knowledge in order to protect and preserve a part of our past or present civilizations. Through digitization and thorough documentation, we are better able now than ever before to ensure the survival of culturally or historically significant materials, even if the artifacts themselves become lost or destroyed.

If you’d like to start a digital collection of your own, or need a search platform to make an existing digital collection more accessible, contact Anderson Archival by phone at 314.259.1900 or by email at info@andersonarchival.com.

Digitization Services: A Vital Part of Your Disaster Recovery Plan

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Digitizing services are vital for a disaster recovery plan to electronically restore your collection when destruction hits. Maybe you already have a disaster recovery plan for the computer equipment you use in your home and office everyday (if not, get a free consultation with Anderson Technologies), but what about the priceless materials in your collection?

Whether you curate a museum with a significant compendium or want to make the athletic legacy of a school available online, consider data digitizing to sustain your treasures for when the unexpected happens.

Take, for instance, the 1966 flood of the Arno River in Florence, Italy. Over one million books and works of art were left waterlogged or worse, some still being restored as recently as 2013. The heart of the Renaissance was destroyed in less than a day.

Your organization’s collection is irreplaceable. But by establishing electronic archiving as a part of a disaster recovery plan, you can digitally preserve your materials forever—rain or snow, fire or flood. Data digitizing and electronic archiving create a safety net that protects your collection from disaster.

But It Could Never Happen to Me!

Yes it could, faster than you might imagine.

In 2009, a plane crash in the suburbs of Newark, NJ, took 50 lives and demolished a private collection of baseball cards worth $2.4 million. Insurance and diligent record-keeping of items in the collection provided the victim’s family financial compensation for the lost memorabilia. But because of the resulting fire, those items are permanently gone and will never be enjoyed again.

Fires, floods, earthquakes, sinkholes, avalanches, acts of war, and theft, are threats to a collection. While these tragedies aren’t preventable, complete loss of your irreplaceable materials is!

How Do I Protect My Collection from Catastrophe?

Digitization services use advanced document processing and electronic archiving techniques to create a digital article that can’t be touched by physical disasters. This data can be accessed through searchable online databases or simply kept in an external storage device.

Various data backup methods are available when considering digitizing services. Each individual client has differing needs, but Anderson Archival recommends using a combination of these three methods:

  1. Onsite: This type of backup provides the fastest recovery in the event of data loss. A potential quick reinstallation is well worth the cost of backup software or physical media (host computer, external hard drives, or other electronic storage devices).
  2. Offsite: This method is similar to physical or electronic onsite backups, but the device or software is kept safe at a remote location. Note the limitations of this type of backup: removable media can be lost or damaged, and it may take some time to move data from one location to another.

Of course, the collection itself can always be kept in a safe place. But fires and floods can happen in a warehouse just as easily as they can in your home or office. If the original collection’s site were affected by calamity, it would be wise to have a digital copy in another secure location.

  1. Cloud-based: This type of backup can be accessed anywhere with an internet connection. Depending on how large your collection is and the kind of protection you need, this method can get expensive but as long as you have access to the internet, you can recover your entire collection in the event of a disaster.

One bright side of the 1966 flood of the Arno is that the art curators and librarians of Florence put their heads together to find the best ways to restore anything that wasn’t completely lost in the disaster. New historical preservation techniques they learned are still being used today. Even though external hard drives or cloud storage didn’t exist at the time of the worst natural disaster to ever hit Florence, they were able to salvage some of their heritage and put that caution into creating disaster recovery plans for the future.

Thankfully, we live in an age of digitizing services like those offered by Anderson Archival. For document processing and digitization services that focus on your passion for your collection, call us at 314.259.1900 or email us at info@andersonarchival.com.

Don’t Lose Your History: Utilize Historical Document Preservation Services

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Recorded history is a treasure that can never be replaced. That’s why our team is dedicated to preserving historical documents with accuracy and quality.

Time wears pages thin, and the valuable information recorded there becomes indistinguishable from the page itself. Light discolors the pages, and their edges crisp, fray, and eventually crumble. Dust can damage them, while flood and fire, theft, and other catastrophic events can destroy them forever.

Frequently, our own use of the pages eventually fragments them. Published pages, records, photographs, and hand-written letters were meant to be passed on to posterity, but the more they’re used, the more likely they are to sustain irreversible damage.

Here at Anderson Archival, we are committed to protect and save your precious collection with our historical document preservation services. We professionally preserve each page by digitizing it as an image and combining it with readable, searchable text, so you can continue to enjoy the contents well into the future while simultaneously adding functionality.

Save Your Historical Documents from Extinction: Digitize!

While books and documents eventually fall apart, at Anderson Archival we know how to make their contents live again. Digitization allows you to use, catalogue, share, print, and copy these preserved historical documents much more easily than using the materials themselves. And with easy search tools, you’ll be able to find topics instantly.

Don’t Lose Your Collection to Time or Disaster!

Think of the ancient scrolls of Alexandria lost forever to flames or the historical records incinerated during the book purge in Nazi Germany—volumes forever lost to future generations. Destroyed and damaged libraries such as these are incalculable cultural and intellectual losses. So many irreplaceable volumes have become lost. Don’t let this happen to your library!

Preserving historical documents has never been easier for experts, nor has it ever been so important. Let us help preserve your historical collection forever.

Historical treasures constantly come under threat. Over the last few years, catastrophic flooding in the Midwest and South has impacted areas thought to be safe from rising waters. The record flooding produced by Hurricane Harvey, the largest cyclone in US history, put previous safe havens at risk for the future.

University of Texas Library said, “With any storm of Harvey’s magnitude and destructive impact, staff are paying close attention and preparing for potential issues, but in the case of this hurricane and the position of its landfall, most proactive considerations gave way to planning how to react to whatever damage would inevitably be wrought upon the library and its collections.” The library was rescued as teams jumped in to save it almost immediately.

But what if it had been lost?

The Howard-Tilton Memorial Library of Tulane University was also greatly affected when Hurricane Katrina flooded it with over 8 feet of water, and “As a result, in the Howard-Tilton building alone more than 700,000 of the library’s individual print volumes and recordings were submerged underwater.” Eventually the library was able to salvage and restore 629,711 archival items, which is incredible. But that means over 70,000 items were lost.

When disaster strikes, people are the main concern. But what happens to the private collections stored at their homes another local place affected by the disaster? Unfortunately, many times the owners come back from safety to find the collections damaged beyond repair.

Catastrophes Can Happen Anywhere

Natural disasters aren’t the only cause of damage or loss to historical documents.

On September 11, 2001, the terror attacks not only took the lives of thousands of people; history was lost as well. The Library of Congress states,

The Pentagon sustained damage to its library, which contained more than 500,000 books and documents and a historical collection that dated to the early 1800s. The report said a private disaster recovery company was contracted to help stabilize the collections. The restoration efforts, which cost $500,000, were ultimately successful in saving about 99 percent of the book collection….

The extent of loss in private collections and some public collections may never be known.

Such unexpected horrors could happen anywhere, at any time. The moment of a tragic event is not the time to figure out how to save your historical collection. Let us help safeguard your treasures, so when disaster strikes, your collection is one thing you won’t have to worry about.

Do you have a collection you would like to keep preserved forever? Our digitization process will help you keep your documents safe and secure.

Anderson Archival Can Preserve Your Collection

Our historical document preservation services include (but are not limited to) the following documents:

  • Books
  • Hand-written letters
  • Journals
  • Documentation
  • Photos

Preserving historical documents is a multi-step process. Your documents are scanned to create top-quality images. We use Optical Character Recognition processes to clean and analyze the documents, and then our team proofreads for word-for-word accuracy. This level of true preservation quality is unique to Anderson Archival. After the proofing comes watermarking and adding metadata, leaving you with a digital document that can be indexed and searched.

Let Anderson Archival help you preserve your historical collection for generations to come.

Would you like to learn more? Visit our historical preservation services page for more information, or contact us at 314.259.1900 to talk to a preservation expert today.

Need to Convert Out-of-Date Historical Scans? Outsource OCR Services!

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Historical digitization services have been a part of preservation plans for decades, but the technology has improved dramatically. With optical character recognition (OCR), which creates the ability to search through the text of any scanned image, your collection has the potential to become a functional research tool for anyone viewing your digital library.

Converting historical scans can be a complicated process. The Federal Agencies Digital Guidelines Initiative 2016 (FADGI) notes that “without staff with a good technical foundation, achieving the appropriate level of quality . . . is problematic. Cultural heritage digitization is a specialization within the imaging field that requires specific skills and experience.” Depending on the condition of your digital collection, it may be more cost effective to outsource OCR services than handle it in-house.

Bringing Out the Text from Scanned Images

Before starting any digitization plan, it is vital to know the quality of the images. Older image files, or those created without quality equipment, may no longer be suitable for preserving a collection into the future. The FADGI offers specific quality guidelines for digital scans to be considered suitable for OCR or other information processing techniques.

Many early scanning efforts may not offer the resolution or clear detail needed for OCR software to read text. In this case, any attempt to use image-to-text converting services requires new scans with updated equipment. That can get expensive if your organization doesn’t already have scanners or digital cameras capable of creating images of sufficient quality or the manpower to perform the scans. Your organization may find it more economical to hire a company that offers both scanning and image-to-text converting services to avoid buying expensive equipment.

Why Should You Outsource OCR Services?

If your scans are suitable quality to proceed without problems or need only minimal adjustments, then you can immediately begin converting your historical scans to readable text. OCR software is available for purchase, and a single employee can digitize your collection, but before you send them off for days of converting, consider this warning from the FADGI: “avoid the trap of assuming doing the work in-house will cost less. Insourcing may cost more than outsourcing.”

Even if you don’t need to purchase new scanners or digital cameras for your digitization project, it can still be beneficial to outsource OCR services. For all that OCR software is capable of, it still reads text like a computer, and that can mean countless errors in the conversion process. If your project requires a decently accurate rendering of the text, an employee must verify potential errors the software flags. If your project requires a high level of accuracy, another pass may be needed to review the text against the scanned image manually, word-for-word. All of this increases the amount of time you must devote employee resources to the project.

Anderson Archival’s historical digitization services provide you with staff already proficient with this process. Our employees can perform the same tasks with better resources and less downtime learning new software or what errors to watch for. This can ultimately save your organization money and resources in the long run.

If you are ready to outsource OCR services or want to learn more about image-to-text converting services, contact Anderson Archival by email at info@andersonarchival.com or by phone at 314.259.1900.